MELBOURN PARISH COUNCIL MINUTES
Minutes of a Parish Council Meeting held on
Tuesday, 24th September 2012 at All Saints’ Community Hall at 7.15pm.
Present: Cllrs. D.Mowatt,V. Barrett, I. Bloomfield, K. Crosby, R. Gatward, J. Hales, M. Linnette, M. Sherwen, P. Simmonett, C. Stead, and M. Townsend.
In attendance: The Clerk and 1 member of the public
PC61/12 Apologies for absence: Cllr Wakerley and CCllr S.van de Ven
PC62/12 Declaration of Interest: Cllr. Barrett declared a Non-Pecuniary Interest in Items PC/68/12 as she serves on the Planning Committee at SCDC.
Cllr. Simmonett declared a Pecuniary Interest in Item PC/70/12 as he is a cheque recipient
Cllr. Bloomfield declared a Non-Pecuniary Interest in Item PC/70/12 as an employee is a cheque recipient.
At this point the Chairman read out the letter from Cllr Andrew Mulcock tendering his resignation.
PC63/12 Minutes of the meeting held on 28th August, 2012: It was proposed by Cllr. Gatward and seconded by Cllr. Hales that the minutes of the meeting held on 28th August 2012 be signed as a true record.
PC64/12 Matters Arising:
Item Addendum: Cllr Sherwen asked about the Kebab Van. The Clerk replied that there have been no complaints so far although he does not seem to be working the additional hours granted during the day although he is working on Sundays. Cllr Hales said he had talked to Juli Stallabras, the Licensing Officer and asked her to come to the Planning Committee Meeting which will discuss the trial period. The Licensing Officer will pass on any comments received by her to the council.
PC65/12 To co-opt a new councillor: Mr R.Tulloch: IT WAS PROPOSED BY CLLR CROSBY AND SECONDED BY CLLR BARRETT THAT MR R.TULLOCH BE CO-OPTED ON TO THE COUNCIL. THIS WAS APPROVED.
Mr Tulloch took his seat on the council.
PC66/12 To consider an Insurance Renewal Quote from Came & Company: The council considered the quote and accepted it. However, concerns were raised about the level of cover now required and the need to add the car park in the High Street to the cover. The Clerk to contact Came & Company on this matter and to arrange for one of its representatives to visit and to assess the situation in the light of the discussion.
ACTION: The Clerk
PC67/12 To consider a quote from AdvanEdge: The council received and considered the quote. The Clerk advised that the council should go for the 3-year deal without Epitaph, the cemetery package. However, some concern, including from the Clerk, was expressed about the online package and the council will consider alternative systems and will consult on this matter. A decision was therefore postponed until the December meeting.
PC68/12 To consider a request re: 56, Bramley Avenue: The council considered the e-mail from Jenny Clark, Lands Officer, SCDC, for the owner of 56, Bramley Avenue to purchase some council land adjacent to his property to be incorporated as part of his garden. Concern was expressed about the diminution of the green space, the intrusive nature of any fence which may be erected around the land and the need for more information. It was decided to remit the matter to the Planning Committee for discussion at its meeting on 1st October and to convey this decision to Jenny Clark.
ACTION: The Clerk and the Planning Committee
PC69/12 To receive the Financial Report for June: The Clerk apologised for the late submission of the figures for June.
Cllr Barrett raised the question of the money in Martin’s Charity. The Clerk said that an attempt had been made to close it down but had received no reply from the Charity Commission. It also transpires that the charity has other branches and it will need some research to establish the position of the charity at this point. The Clerk to carry this out. In the meantime, Cllr Barrett, who will be attending a meeting of Triggs Charity next week, will endeavour to find out about the financial position.
ACTION: The Clerk and Cllr Barrett
PC70/12 To receive details of cheques to be drawn on the Parish Council’s Account as detailed or amended by late payments. To approve payment and agree the amount(s) to be transferred from the Business ‘No Notice’ Account to the Current Account. [At this point Cllrs Simmonett and Bloomfield withdrew from the meeting]
Chequenum > Tn. no > Gross > Vat > Net > Committee > Supplier > Details
103458 – 192 – £250.00 – £41.67 – £208.33 – Play – Phillimore Garden Centre – 3 gazebos
103459 – 193 – £1,992.00 – £332.00 – £1,660.00 – Con – MD Landscapes – grass & hedge cutting Aug
103459 – 194 – £888.00 – £148.00 – £740.00 – Con – MD Landscapes – grass cutting july
103459 – £2,880.00 – £480.00 – £2,400.00
103460 – 195 – £168.00 – £0.00 – £168.00 – Play – Alison Cockburn – cleaning pavilion, matches & cover for PA
103461 – 196 – £108.00 – £18.00 – £90.00 – Play – Herts And Cambs Ground Maintenance – overmark two pitches
103461 – 197 – £90.00 – £15.00 – £75.00 – Con – Herts And Cambs Ground Maintenance – cutting of footpaths in Stockbridge Meadows
103461 – 207 – £228.00 – £38.00 – £190.00 – Play – Herts And Cambs Ground Maintenance – clear area around old rec
103461 – 224 – £108.00 – £18.00 – £90.00 – Play – Herts And Cambs Ground Maintenance – overmark 2 pitches
103461 – £534.00 – £89.00 – £445.00
103462 – 198 – £104.50 – £0.00 – £104.50 – Play – Peter Simmonett – title deed downloads + fittings
103463 – 199 – £189.11 – £31.52 – £157.59 – F&GP – Stationery Cupboard – office supplies
103464 – 200 – £550.00 – £0.00 – £550.00 – F&GP – Melbourn Village College – rent
103465 – 204 – £1,359.00 – £226.50 – £1,132.50 – Plan – Gill Associates – Quantity Surveying sevices for the hub
103466 – 205 – £698.47 – £0.00 – £698.47 – F&GP – CAPALC – Annual membership fee
103467 – 208 – £1,072.20 – £178.70 – £893.50 – F&GP – Moore Stephens – Audit fees
103468 – 209 – £81.00 – £0.00 – £81.00 – F&GP – A. Mellor – Attendance & minutes of parish Council
103469 – 210 – £322.56 – £53.76 – £268.80 – Play – Bannold – supply of boulders
103470 – 222 – £309.07 – £0.00 – £309.07 – F&GP – Ricoh Capital Limited – photocopy rental
103471 – 223 – £8.00 – £0.00 – £8.00 – Con – Barbara MacKellar – work at 83, High Street
103471 – 238 – £11.95 – £0.00 – £11.95 – Con – Barbara MacKellar – work on 83 High Street
103471 – £19.95 – £0.00 – £19.95
103472 – 225 – £10.00 – £0.00 – £10.00 – F&GP – CAPS – deduction form wages
103473 – 227 – £150.00 – £0.00 – £150.00 – Play – Land Registry – cost for deeds
103474 – 228 – £50.00 – £0.00 – £50.00 – Con – South Cambs District Council – hedges
103475 – 229 – £6,120.00 – £1,020.00 – £5,100.00 – Play – Transitions Sake Ramps – repair work to the Skate ramp
103476 – 230 – £244.80 – £0.00 – £244.80 – F&GP – G.D. Squires – wages
103476 – 231 – £13.20 – £0.00 – £13.20 – F&GP – G.D. Squires – mileage allowance 22 x 0.60
103476 – £258.00 – £0.00 – £258.00
103477 – 232 – £834.48 – £0.00 – £834.48 – F&GP – P. Andrews – wages
103478 – 233 – £409.95 – £0.00 – £409.95 – F&GP – K. Rudge – wages
103478 – 234 – £69.00 – £0.00 – £69.00 – F&GP – K. Rudge – mileage allowance 115×0.60
103478 – £478.95 – £0.00 – £478.95
103479 – 235 – £1,346.41 – £0.00 – £1,346.41 – F&GP – Peter Horley – salary
103480 – 236 – £773.66 – £0.00 – £773.66 – F&GP – HM Revenue & Customs – Tax & NI
103481 – 237 – £100.00 – £0.00 – £100.00 – F&GP – Petty Cash – cash
103482 – 239 – £600.00 – £0.00 – £600.00 – F&GP – Royston And District Community Transport – Grant
103483 – 240 – £1,000.00 – £0.00 – £1,000.00 – F&GP – Melbourn Villages District Association – Grant
Total – £20,259.36 – £2,121.15 – £18,138.21
Page Sub Total – £4,299.02 – £0.00 – £4,299.02
Running Sub Total – £20,259.36 – £2,121.15 – £18,138.21
The Clerk recommended the transfer of £28,000 from the No Notice Account to the Current Account.
It was proposed by Cllr. Stead that the cheques be approved and signed. Seconded by Cllr Hales and approved.
[At this point Cllrs Simmonett and Bloomfield returned to the meeting].
PC71/12 Correspondence:
(a) E-mail from Mr & Mrs Hardingham re: Jubilee mugs. Cllr Townsend reported that she had responded to the e-mail explaining the situation to the Hardinghams. The Clerk to write in similar vein and to ensure that a notice is placed on the noticeboard and website informing residents that mugs are still available from the Parish Office should they qualify. It was felt that more use could be made of the Melbourn Magazine to publicize such matters and to enable committee chairman to write about projects and achievements.
ACTION: THE CLERK
(b) E-mail Letter from Dr J.A.Clark re: Stockbridge Meadows history.
The Chairman read out the letter from Dr Clark providing some information of the antecedents relating to the Stockbridge family and seeking information about Stockbridge Meadows and any surviving relatives. Cllr Simmonett to contact Christopher Roads about this.
ACTION: Cllr Simmonett
(c) Letter to Cllr Barrett from Mr Brian Mitchell re: proposed development at 29, High Street.
Cllr Barrett read out the letter. The Clerk to reply detailing the action of the Parish Council in regard to this matter.
ACTION: The Clerk
PC72/12 Report for C. Cllr. Susan van de Ven: C. Cllr van de Ven was not present at the meeting but had provided a written report to all Councillors.
Melbourn Parish Council September 2012
County Councillor Report
1. County Council budget consultation is now live on-line, via the county website.
2. County Transport Strategy for Cambridge and South Cambs is consulting until 28 September, and I would urge people to respond as this is an opportunity at a critical juncture to help shape our future transport network. The two options are, basically, carry on as usual, or do something substantial, bearing in mind the tremendous level of growth anticipated in this area, the inevitable increase in congestion and other road traffic related problems.
3. Rail User Group:
- Bikes on trains policy: full sized bikes are not permitted on the 8:10 train from Meldreth to Cambridge. We’ve said we would help spread the word and hope that FCC will not feel it must resort to imposing fines etc.
- 50% rail fare being taken up and this saves students over £150. Last year, it appears that no Hills Road students took bus from this area, all having opted for the train.
4. MAYD:
- Great to see the free lifts times up on the Melbourn website.
- Our new administrative position has had a top-up from the County Council, and the post has been taken up by an impressive person with a wealth of experience.
- The Bike Bank was a big success and the Chief Constable was impressed and found us a bit of funding for more sessions this year.
- The MVC based Basketball Club resumes after school and MVC have kindly arranged for the club to have the Sports Hall on Saturday mornings for extra training by Sam Robinson and Matt Davis, now at Long Road Sixth Form, in preparation for the National Cup.
- Thanks are due to Cllr Hales who has done a massive amount of coordinating work to see us into the new school year.
5. A project called ‘Community Connect’, which was where the idea and ingredients for the Bike Bank originate, will be holding a networking event at Gamlingay Eco Hub on 12 November 2012 from 1pm-3.30pm. The aim is to help us all work better together for young people. This will include advice on funding and grants. The event is free and there is an open invitation to anyone interested.
6. The Practical Solutions Group has been helping to facilitate on behalf of clubs and events, including Basketball Club, MVC’s joining in with the Melbourn Business Association to discuss support for training opportunities for young people, and MVC music input at an upcoming gathering at Vicarage Close Sheltered Housing sponsored by the Care Network.
Contents Noted.
PC73/12 Urgent matters:
(a) The Clerk requested that the Chairman and Vice-Chairman sign the letter from the Cambridgeshire Community Foundation in respect of the AMEYCESPA Community Fund granting the sum of £20,000 with regard to the refurbishment of Clear Crescent Play Area. The Chairman and Vice-Chairman signed the form. The Clerk to write to the Play Parks Team.
ACTION: The Clerk
(b) Cllr Hales reported on the drainage schemes: the one involving 100 High Street has been postponed until March at the request of the owner; the plans for the are being drawn up.one for the Old Police Site
Cllr. Gatward asked that the Clerk to keep them informed of the developments relating to the health of Mr Peter Andrews with a view to sending a card after his operation.
There being no other business the Chairman closed the meeting at 8.57pm