MELBOURN PARISH COUNCIL
MINUTES
Minutes of a Play Areas, Recreation and Youth Committee Meeting
held on Monday, 8th October, 2012 at Melbourn Parish Office at 8.25pm.
Present: Cllrs. I. Bloomfield (Chairman), J. Hales, C. Stead, P.Simmonett, M. Townsend, V.Barrett, and M.Linnette
In Attendance: The Clerk and Cllr Tulloch
PLY28/12 Apologies for absence: The Ranger
PLY29/12 Declarations of Interest: None
PLY30/12 The minutes of the last meeting held on 3rd September, 2012: It was proposed by Cllr Hales, seconded by Cllr Townsend that the minutes of 3rd September, 2012 be signed as a true record. This was carried.
PLY31/12 Matters arising: None
PLY32/12 To consider improvements to Clear Crescent Play Area: The committee considered the e-mail from Samantha Wainwright of the Play Parks Team giving the committee the latest update: the financial figures were presented and explained by Cllr Simmonett, especially with regard to the inclusion of the new gates in the first phase necessitated by the need to be inclusive which increases the cost by £4,498.10. IT WAS PROPOSED BY CLLR HALES, SECONDED BY CLLR BARRETT THAT THE PARISH COUNCIL PROVIDE AN ADDITIONAL £5,000 FOR THE PROVISION OF DISABLED ACCESS TO CLEAR CRESCENT PLAY AREA AND THAT THIS SUM BE ALLOCATED FROM S106 MONIES. THIS WAS CARRIED.
The Clerk to inform the Play Parks Team.
Cllr Simmonett reported that the rock for the plaque is now in place.
ACTION: The Clerk
PLY33/12 To receive an update on the pavilion: Cllr Simmonett presented the plans for the upgrade of the pavilion both inside and out together with the provision for Youth Shelter(s) on the site for which no planning permission is required. It has been agreed that £50,000 should be set aside for this work which will be carried out in phases. Work could begin in March/April 2013 at the end of the football season. The cost of the Youth Shelter should be met out of S106 money. The plans were welcomed by the committee. Cllr Simmonett to work on costings, to get quotes and to present the figures to the next meeting.
ACTION: Cllr Simmonett
PLY34/12
PLY35/12 To receive an update on the recreation areas: Cllr Simmonett reported a problem with the Church Commissioners and the Charity Commission with regard to the charitable status of the Old Recreation Ground concerning a debt of £15,000 which needs to be resolved. Cllr Simmonett is looking into this.
Cllr Simmonett reported that negotiations are continuing with Metropolitan over the purchase of Worcester Way open space for a nominal sum + legal costs.
The Millennium Copse is being processed.
ACTION: Cllr Simmonett
To receive an update on the BMX Trails: Cllr Barrett reported an e-mail request for the payment of insurance for the BMX Trails. This has been precepted for from the Play Areas and Recreation budget and the Treasurer needs to forward the invoice to the Parish Clerk for payment.
ACTION: Cllr Barrett and the Clerk: PLY36/12 Current income and expenditure: The Clerk presented the Income and Expenditure report.
Cllr Hales asked the committee to begin to consider the possible expenditure for next year’s precept.
Cllr Hales said that the council needs to sort out the lease and rent for Little Hands Nursery and to meet with the football teams to negotiate a contract with regard to the match fees and use of facilities.
[At this point Cllr Bloomfield withdrew from the meeting and Cllr Simmonett took the chair].
IT WAS PROPOSED BY CLLR HALES AND SECONDED BY CLLR TOWNSEND THAT THE COMMITTEE REQUESTS THAT THE COUNCIL APPOINT A SPORTS FACILITIES MANAGER WITH ADDITIONAL CLEANING AND ADMINISTRATIVE DUTIES FUNDED BY THE INCOME FROM SPORTS FACILITES. THIS WAS CARRIED. This proposal to be taken to the next meeting of the Finance & General Purposed Committee.
[At this point, Cllr Bloomfield returned to the meeting and resumed the chair. Cllr Linnette left the meeting.]
PLY37/12 To consider a request to take out membership of Fields In Trust: IT WAS PROPOSED BY CLLR SIMMONETT AND SECONDED BY CLLR HALES THAT THE COUNCIL TAKE OUT MEMBERSHIP OF FIELDS IN TRUST AT A COST OF £25 p.a.THIS WAS CARRIED.
PLY38/12 Matters concerning Youth Issues: Cllr Hales reported that there has been an increase in numbers attending the Youth Club after a concerted drive to publicise it. The new youth worker is keen to upgrade the activities.
Cllr Tulloch, speaking from the floor, asked the committee to consider setting up a series of activities using experts from the village on matters such as building computers. This was welcomed.
PLY39/12 Matters concerning the Village Ranger and Handyman/Caretaker.
PLY40/12 The Ranger was not in attendance. The Clerk reported the progress of Mr Andrews. Mr Tim Stebbings has been most helpful in assisting in litter picking and is to be thanked for his contribution.
ACTION: The Clerk
CORRESPONDENCE: None
PLY41/12 Urgent Matters: None
There being no other business the Chairman closed the meeting at 10.06 p.m.